MASBO Data Privacy Policy

Introduction
The Minnesota Association of School Business Officials (“MASBO”) is a state-wide association of school business officials and affiliated professionals. We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This privacy policy describes our policies and practices regarding collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will continue to update this privacy policy as we undertake new personal data practices or adopt new privacy policies.

Applicability and Eligibility
This privacy policy applies to our collection, use, disclosure, and protection of your data. It does not apply to third party websites, applications, or services. Before accessing, using, or interacting with our services, carefully review the terms and conditions of this privacy policy.

Collection and Use of Personal Information
We collect personal information about our members and other customers. This information includes, but is not limited to, first name, last name, job title, employer name, work address, work email, and work phone number. This information is used to provide members and customers with professional development, and more. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services, or with other members.

Membership
When you become a member, we collect information about you including (but not limited to) your name, your employer’s name, your work address, and your email address. We may also collect your personal email address, a personal mailing address, and a mobile phone number. Members may voluntarily provide additional information in their membership profile, such as information about their educational background, number of years in the industry, and the like. Members may edit their profile at any time to change, add, or remove personal information.

We process your personal information for membership administration, to deliver member benefits, and to inform you of our events, content, and other benefits or opportunities associated with your membership. We may also use this information to help us understand our members’ needs and interests to better tailor our products and services to meet your needs.

Events and Webinars
We host events throughout the year, including our conferences, webinars, and trainings (collectively “events”). If you are a member and register for one of our events, we will access the information in your member account to provide you with information and services associated with the event. If you are not a member and you register for one of our events, we will collect your name and contact information, which we will store in our database and use to provide you with information and services associated with the event. If you are a presenter at one of our events, we will collect information about you which may include your name, employer and contact information, and photograph, and we may also collect information provided by event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-event information including details on upcoming events you may be interested in.

We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material including but not limited to: brochures, newspapers, magazines, websites, etc. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.

Publications
In addition to producing original content, we also subscribe to news feeds and blogs produced by others, which we often link to from our website. This means you may find yourself on our website or reading an email where we will offer you a link to another organization’s website for additional relevant content. At these times, you will be leaving our website. We are not responsible or liable for content provided by these third party websites or personal information they may happen to gather from you.

You may manage your subscriptions by subscribing or unsubscribing at any time. If you have any difficulties managing your email or other communication preferences, please contact us at office@mnasbo.org.

Correspondence Information
If you correspond with us by email, the postal service, or other form of communication, we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of our conferences, publications, or other services; or to keep a record of your complaint, accommodation request, etc. Users may opt-out of receiving certain communications by following the unsubscribe process described in an email communication, or by contacting our office directly.

Access to Your Information
Certain tools and settings are provided to help you access, correct, delete, or modify your personal information.  We welcome you to contact us regarding the information we have collected about you, including the nature and accuracy of the data collected about you, to request an update, modification, or deletion of your information, to opt-out of certain services, or to withdraw any consent you may have granted. Please note that if you choose to delete your information or opt-out of the collection and use of your information, certain features may no longer be available to you.

Purposes for Processing Your Data
As explained above, we process your data to provide you with the services you have requested or purchased from us, including membership services, events, publications and other content, and professional development. We use this information to refine our goods and services to better tailor them to your needs and to communicate with you about other services we offer that may assist you in your career or otherwise help you to advance your career.

Payment Information
We may collect and store information related to purchases if you choose to purchase goods and services from us. You may provide certain information to complete payments, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information”), along with your name and billing, and shipping address, to complete payment transactions. Per PCI Compliance, we do not accept credit card information via email. Credit card information received via fax, phone, or mail is entered into a secure system and then deleted and destroyed.

Website Usage
As is true of most other websites, our website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of our website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information to assist us in identifying visitor preferences. Our website also uses cookies and web beacons. It does not track users when they cross to third party websites or provide targeted advertising to them, and therefore does not respond to Do Not Track (DNT) signals.

Sharing Information
Information about your purchases are maintained in association with your membership or profile account. The personal information we collect from you is stored in a database hosted by a third party, YourMembership (“YM”). YM does not use or have access to your personal information for any purpose other than cloud storage and retrieval.

We do not otherwise reveal your personal data to third-parties for their independent use unless: (1) you request or authorize it; (2) it’s in connection with any of our events as described above; (3) the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; and (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf.

Our website may interface with social media sites such as LinkedIn, Twitter and others. If you choose to "like" or share information from our website through these services, you should review the privacy policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your site visit to your personal data.

Member Directory
Members are allowed to share their information through our Member Directory to other members using this site. Members are invited to opt-in to having their information shared in the Member Directory. Member information will only be shared in the Member Directory if the member has opted-in to sharing such information.

Member Directory Do's and Don'ts

  • Do utilize the directory for professional networking purposes.
  • Do contact a member for insight, ideas, and general feedback on how to handle a particular issue.
  • Do contact members to discuss news and topics relevant to the field.
  • Do share content with members that is solely informative or educational.
  • Don’t make unsolicited contact with other members to describe or promote your business or services, or to make a sale.
  • Don’t use the directory to promote your clients.
  • Don’t use the directory contents to generate bulk communications, direct mail, or e-blast lists.
  • Don’t share the directory with third parties.

Member Directory Terms of Use

We encourage your use of the online membership directory for professional networking purposes with your peers for guidance and insight on best practices and experiences in school business management. However, you are not permitted to use the MASBO name, or the name of a MASBO meeting, program, product, or service, in your communications with directory organizations in a way that implies MASBO participates in, or approves of, the communication, or that implies MASBO endorsement or sponsorship of the content of your communications, without prior Council approval in writing.

The directory may not be used to sell or market a business, product, or service; to solicit contributions, sponsorships, or business opportunities; or for any unlawful use. The contents of the directory may not be used to generate mailing lists, e-mail lists, phone lists, or other lists for any commercial purposes. You agree not to solicit the members included on this list unless your solicitation is a direct result of having obtained the members’ contact information from another source in the ordinary course of your business. You agree not to release or sell the directory or its contents to any third parties. Nothing herein shall prohibit or limit the use of information generally available to the public.

MASBO reserves the right to change the contents, format, or access of this directory or to discontinue it at any time, as well as the right to deny access to the directory to any person or organization the MASBOhas reasonable grounds to believe may be using the directory for an unlawful or unauthorized purpose. Check back periodically for any modifications to the Terms of Use. Should you later object to the Terms of Use or subsequent modifications, your only recourse is to immediately discontinue your use of the directory. Your continued use of the directory after any change constitutes acceptance of the change.

The contents of the directory are owned by and are the exclusive property of MASBO. Unauthorized use of the directory is prohibited and can subject you to damages plus attorney's fees. You acquire only a right to use the directory as authorized herein, and not any right of ownership in the directory.

By accessing the directory, you are agreeing to these terms and conditions.

Changes and Updates to the Privacy Policy
By using this site, you agree to the terms and conditions contained in this privacy policy. As our organization, membership, and benefits change from time to time, this privacy policy is expected to change as well. We reserve the right to amend the privacy policy at any time, for any reason, without notice to you, other than the posting of the amended privacy policy on our website. We may e-mail periodic reminders of our notices and terms and conditions and will e-mail members of material changes.

Data Protection Officer
We are headquartered in St. Paul, Minnesota, in the United States. We have appointed an internal data protection officer for you to contact if you have any questions or concerns about our data policies or practices. Our data protection officer’s name and contact information are as follows:

Barb Mann
Minnesota Association of School Business Officials
Data Protection Officer
1000 Westgate Dr, Ste 252
St. Paul, MN 55114 USA
Phone (651) 290 7485
Email data@mnasbo.org



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