Members Present:
| Jim Westrum | Jeff Solomon | Margo Nash |
| Donna Luhring | Earl Athman | Sue Crockett |
| Kim Josephson | Colleen Mertesdorf | Recorder: Sue Crockett |
| Agenda Item | Notes/Decisions | Follow Up/Action Items |
| Order of Meeting AgendaJuly Meeting Minutes | Request from Earl Athman to add Corporate Leader Award for discussion | Motion by Jim Westrum, Second by Margo Nash to accept the agenda – Approved. Motion by Colleen Mertesdorf, Second by Kim Josephson to approve the July board minutes. |
| 1st Qtr Financials 1st Qtr Receipts & Disbursements |
Motion made by Earl Athman to approve the financials for the 1st quarter and the receipts and disbursements for the 1st quarter. Second by Jeff Solomon. Approved. | |
| Audit of MASBO’s financial records | At the last board meeting the board announced that the MASBO financial records would be audited by an independent auditing firm every 3 years. The audit would begin with the 2007/2008 year. Donna Luhring contacted several auditing firms and their recommendation was to conduct a financial review instead of a full audit. Donna Luhring authorized Sue Crockett, executive director, to file the 2007/2008 tax return and produce the annual report for 2007/2008. At this meeting Sue Crockett asked the status of the financial review. Donna Luhring replied that it would be conducted some- time in December or January when the audit season ends. | Donna Luhring will coordinate the selection for the financial review. |
| Legislative advisor services | The evaluation summary from the legislative committee showed satisfaction with the services of Valerie Dosland. It was suggested that the legislative committee take a look at other vendors that provide lobbying services for comparison purposes. | Earl Athman will ask the legislative committee to look at other vendors. This was not reported on at this meeting. |
| Update on committee work | Communication and Engagement: Sue Crockett reported that 58 members are registered for the Certification Program. 30 members have been approved for the Grandfather Clause. The work on the leadership academy continues with the sub-committee reviewing the survey data collected from the membership. Legislative: is working on the legislative platform for 2008/2009. A presentation of the draft will be given at the Fall Meeting. Membership: The committee is beginning to gather momentum. Sue sends the names of new members to the chair, Liz Olson. She assigns a committee member to contact them and welcome them to MASBO, etc. The committee also puts together a profile on a new member for publication in the newsletter. Sue provides the committee with a list of non-members attending conferences for follow up. New members in attendance at conferences will wear a New Member ribbon. School Finance: the committee continues to gather topics and recommended speakers for conferences. |
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| Vendor Award | Earl Athman shared ASBO’s corporate leader award and recommends that MASBO also consider offering this award to an outstanding associate member in Minnesota. | This topic was tabled for another meeting. |
| Board Meeting Dates | December 5 – all day – Jim Westrum’s office January 28 – 5:00 – 9:00 pm – prior to Winter conference - Doubletree April 3 – all day – Jeff Solomon’s office May 15 – all day - Margo Nash’s office Board retreat – possibly July 16-17, 2009 |
Sue will check on availability for holding the board retreat on a Thursday/Friday. |
| Review of Bylaws | An ad hoc committee will review the bylaws | Assigned: Jim Westrum, Donna Luhring, Sue Crockett This was not reported on at this meeting. |
| Review of Policies and Decisions | Sue edited the ASBO Intl. Policy Manual to meet MASBO’s needs. The Board reviewed and made changes. The balance of the manual will be reviewed at the next board meeting. | Sue will make the changes and send another copy to the Board. |
| Fund balance policy | Board wishes to establish a fund balance policy. Sue sent sample policies from other ASBO Affiliates to Colleen Mertesdorf. | This was not reported on at this meeting |
| NASBA | Sue reported that she has spent 8 hours in attempting to apply for the NASBA approval of MASBO meeting hours. It is a arduous application and has not been approved to date. Sue suggested, as this serves a very small number of members who need these CPEs, that a ad hoc committee of CPAs be created to apply for the credentials and troubleshoot the process. | Jim Westrum will contact several CPAs to solicit their involvement in applying for the NASBA approval. Sue will provide the appropriate documents as needed. |
| ASBO candidate | A survey of the membership was conducted and the results sent to Donna Luhring. | This was not reported on at this meeting. |
| Adjournment | Meeting closed for discussion of job descriptions and timelines for changes to executive director position. Meeting adjourned at 9:05 pm. |
