Members Present:
| Patricia Magnuson | Jim Westrum | Jeff Solomon |
| Donna Luhring | Earl Athman | Sue Crockett |
| Kim Josephson | Colleen Mertesdorf | Recorder: Sue Crockett |
| Agenda Item | Notes/Decisions | Follow Up/Action Items |
| Meeting AgendaFebruary 22, 2008 Meeting Minutes | Changes to Agenda: Jim requested to add MASA speaker request Approval of minutes | Patricia Motioned, Donna L. 2nd to approve Meeting Agenda – unanimousEarl Motioned, Colleen 2nd to approve Meeting minutes – unanimous |
| 3nd Qtr Financials 3nd Qtr Receipts & Disbursements | Financials Comments:
| Sue - make the necessary changes outlined in the Financial CommentsColleen, Sue Jim will review the re-classification of budget items by May 1Colleen, Sue, Jim and Donna L – set the 2008/2009 budget in June – date to be determined. Budget is approved at the July Board retreat. Motion made by Jeff Solomon to approve the 3rd Quarter Financials and Receipts and Disbursements. Second by Donna Luhring. Unanimous |
| Executive Director ContractReports:Sue Crockett | After review of the proposed contract, both parties agreed to change and/or review areas of the contract. With the onset of the Certification Program and future Leadership Academy, a proposal was made to purchase new services from Affiniscape to host the MASBO website, database, online registration and certification tracking. It is a robust program and would offer more services to the membership. The fee would be $9,000-$10,000 to implement and $8,000 per year to maintain. ASBO will have a booth at the MASBO annual conference. This is an opportunity to promote Denver and membership opportunities. Board members agreed to take a shift during the Product Showcase on Friday, May 2 – 9:00 – 11:00 a.m. | Sue – will determine by April 21, 2008 MASBO’s share of expenses for operating MASBO and increase proposed fee to cover those expenses.Jim – will make agreed upon changes to contract and review the Liability clause with counsel. Motion made by Donna Luhring to approve contracting with Affiniscape. The $18,000 would be incorporated into the 2008/2009 budget. 2nd by Patricia Magnuson. Approved. Sue will coordinate the set up |
| Jim Westrum | MASA has requested a speaker from MASBO to train superintendents on June 18 at the MASA offices from 9:15 – 10:15 am. | Patricia agreed to participate. Jim will get the details to her. |
| The Board reviewed the motion on the travel meal allowance approved at the February meeting and wishes to amend the wording and change to “Meals will be reimbursed per diem at the IRS rate.” | Change to policy: Travel policy for the Board of Directors is as follows: items paid by MASBO meals will be reimbursed per diem at the IRS rate. | |
| In 1999 MASBO (along with MASA and MSBA) entered into a partnership with Minnesota ESI, Kent Schutte, to develop the Administration and Compliance Services. The agreement expired after 3 years (2002) MASBO never formally ended the partnership. ESI is now marketing that MASBO supports their 403b efforts. In an effort to remain neutral on 403b providers, it was recommended that MASBO officially withdraw. | A motion was made by Donna Luhring to officially withdraw from the ACS agreement. Second by Patricia Magnuson. Approved. Jim will convey the Board’s decision to Kent Schutte. | |
| A request was made to offer Life Membership to Alan Hopeman and Judy Koperski. | Motion to accept was made by Patricia Magnuson and 2nd by Donna Luhring. Approved. The Life Membership award will be presented at the Annual Conference in May. | |
| Due to time constraints, Jim requested that the Board schedule a conference call to complete a discussion of unfinished business. | Jim will contact the board members to schedule a call for Monday, April 14. | |
| Next Board Meeting | April 30, 2008 at 11:00 am in Heartland I at Breezy Point | |
| Meeting adjourned at 1:00 pm |
