MASBO - The Minnesota Association of School Business Officals.

Members Present:

Patricia Magnuson	Jim Westrum	Jeff Solomon
Donna Luhring	Earl Athman	Sue Crockett
Kim Josephson	Colleen Mertesdorf	Recorder: Sue Crockett

Agenda Item	Notes/Decisions	Follow Up/Action Items
Meeting AgendaJanuary 22 Meeting Minutes	Changes to Agenda: Sue requested that the following items be added to the agenda: MSDLAF User Group report and discussion of legal aspects of accreditation for the Certification program. Approval of minutes	Earl Motioned, Donna L. 2nd to approve Meeting Agenda – unanimousDonna Motioned, Kim 2nd to approve Meeting minutes – unanimous
2nd Qtr Financials 2nd Qtr Receipts & Disbursements	2nd Qtr Financials Comments: Approval of the financial statements was tabled at the January 22 meeting. Jim Westrum clarified that Sue has the authority to work within the budget to do the work of the association.	Jim Motioned, Colleen 2nd to approve the 2nd quarter financials and 2nd quarter receipts and disbursements - unanimous
Reports – Sue Certification Program	The Communications and Engagement committee is evaluating if the certification program should be accredited. The legal ramifications of accreditation are: The accrediting body should be a separate entity other than the association. MASBO would need to have errors and omissions insurance as well as liability insurance.	It was agreed to not pursue accreditation. Sue will communicate the decision to the C & E Committee.
Alliance Public Awareness Project Update	At the January 22 meeting the board made a motion to support the initiative monetarily although MASBO does not feel it will provide value to MASBO members. Sue reported that Dan Pyan, MASBO’s rep to the Alliance is in favor of the project. She also reported: there will be no cost to the districts the Alliance will spend some of their own money on TV cable spots the campaign will be used to support the P S Minnesota initiative to bring more support to adequately funding public education	After hearing new information on the project, the Board is in favor of supporting the Alliance Public Awareness ProjectSue will make the $2,000 contribution from MASBO.
P S Minnesota	The P S Minnesota group met on February 20, 2008 to receive an update on the draft of a bill which follows P S Minnesota’s framework. Rep. Greiling on the House side and Senator Bonhoff on the Senate side are cohesive on the bill. However, this bill will be the long term approach as there is no money. A separate bill based on the legislative platform request from the Alliance is drafted to put 2% on the formula and is being called an “emergency bill”. A hearing is scheduled for March 4th.	Jim will talk with Barb Anderson, chair of the MASBO Legislative Committee, to ensure that all parties (legislators and other education associations) are aware of MASBO’s willingness to be present at hearings on school finance.
MSDLAF Rep MSDLAF User Group	Kim Eisenchenk, Sauk Rapids-Rice School District has agreed to serve on the Minnesota MSDLAF board of trustees. She will begin her three year term at the May meeting of the board. Representatives from 14 Minnesota school districts that use the MSDLAF fund met on January 31, 2008. The meeting began with the purpose of the user group, followed by a review of the fund by Tim Sullivan of PFM. The group gave good feedback and the intent is for PFM to work on the suggestions and come back with a report at the next meeting of the group during the MASBO spring conference.	Sue will notify MSBA of Kim’s assignment and begin orientation with Kim. Sue will schedule time and coordinate details for the user group to meet at the spring conference.
P-Card Update	The purchasing card program continues to gain momentum. Districts are spending more and receiving larger rebates. If the districts keep up the pace, MASBO has the potential to earn about $20,000.
Donna Luhring Eligibility for prize drawings Scanned receipts Board restructuringBoard Nomination Review Team	At the Friday luncheon at the annual conference, vendors provide prizes for drawings. The policy has been that only school districts be allowed to win the prizes. Vendors requested this as they would like the opportunity to follow up with the winner. Donna has requested that MASBO accept scanned receipts instead of originals. Donna suggested a discussion on alternatives for board structure: have 2 past presidents serve president serves a two year term increase the board by one member review the need for an executive committee The nomination team would include: Immediate Past President President President-Elect Executive Director	Regions do represent a gray area, however, the board agreed to allow the Regions to win prizes. Sue will notify vendors that all active members are eligible. Discussion was tabled until policies are reviewed. Will be discussed further at future board meetings. Motion by Kim and 2nd by Earl to approve the nomination team. Unanimous
Jim Westrum Policy on Spokesperson	Communication and Engagement committee – position papers Legislative – chair or co-chair of legislative committee Media – president of the association If the president is not available, the second contact would be past president and third would be president elect.
Review of Board DecisionsBoard Travel Expenses	The board will begin to review previous board decisions to determine if they fit the association today. ASBO’s travel policy was reviewed. The board proposed the following changes for MASBO travel:Travel policy for the Board of Directors is as follows; items paid by MASBO meals, including alcohol consumed with dinner and gratuity will be reimbursed per diem at the IRS rate for the location traveled to, lodging, baggage handling and tips, travel expense (air fare, reasonable taxi, airport shuttle or car rental, if necessary.)	Motion by Donna, 2nd by Patricia to accept the change in the travel policy to reflect a per diem at the IRS rate for the location of travel be put in effect March 1, 2008. Unanimous Jim will provide the resource for the IRS rates.
Position Descriptions	Roles of past president, president, president-elect, vice president, executive committee and the board of directors were reviewed.	Motion by Kim, 2nd by Donna to approve the position descriptions with changes. Unanimous
Executive Director	Review of position description will be reviewed at the next meeting of the board.It is the intent of the board to: Acknowledge that a letter of interest has been received from the executive director To create independent contractor roles and responsibilities To review the contract with legal counsel For the executive committee to negotiate with the executive director within the Board’s parameters To bring a tentative agreement to the next board meeting	Motion by Patricia, 2nd by Colleen to allow the Executive Committee on behalf of the Board to negotiate a contract for 2008-2009 with the current executive director. Unanimous
Next Board Meeting	The date will be set after the executive committee has determined when they can meet.	Jim will set next board meeting as soon as possible.
		Meeting adjourned at 5:10 pm